Rehab Network Coordinator (Outpatient Physical Therapy / Medical Office Coordinator)

Join Our Team

We are seeking a highly organized and patient-focused Rehab Network Coordinator to join our growing outpatient rehabilitation team in Westford, MA. This role is perfect for someone who thrives in a fast-paced healthcare environment and is passionate about patient scheduling, care coordination, and delivering exceptional customer service.

As the first point of contact for patients and providers, you will play a critical role in patient access, front desk operations, and clinic workflow efficiency across our rehabilitation network.

Key Responsibilities (What You’ll Do)

• Serve as the primary liaison between patients, providers, and rehabilitation staff
• Manage high-volume inbound and outbound calls with professionalism and efficiency
• Schedule, register, and verify patient information, including insurance and demographics
• Provide a welcoming front desk experience while maintaining efficient patient flow
• Coordinate schedules with physical therapists, occupational therapists, and providers
• Troubleshoot scheduling conflicts and optimize patient access to care
• Support patient follow-up, rescheduling, and provider communication
• Maintain working knowledge of rehab services (PT, OT, specialty programs)
• Utilize EMR systems and healthcare software to ensure accuracy and productivity
• Ensure compliance with HIPAA, patient privacy, and healthcare regulations
• Contribute to a team-oriented, patient-centered clinical environment

Minimum Qualifications (What We’re Looking For)

• 2–3 years of experience in healthcare, medical office, or high-volume customer service
• Strong patient service mindset with a focus on empathy, professionalism, and efficiency
• Ability to multitask and prioritize in a fast-paced outpatient setting
• Excellent communication and interpersonal skills
• Comfortable managing both front desk responsibilities and phone-based coordination
• Proficiency in Microsoft Office (Word, Outlook)
• Experience with EMR systems (Redox/Redock or similar preferred)

Preferred Qualifications

• Associate’s degree or medical administrative certification
• Knowledge of medical terminology and insurance workflows
• Experience in outpatient rehabilitation, physical therapy, or healthcare coordination

Why Join Us?

• Be part of a collaborative, patient-centered outpatient rehab team
• Make a direct impact on patient experience and access to care
• Gain exposure to multiple specialties including Physical Therapy (PT), Occupational Therapy (OT), and specialty rehab programs
• Work in a dynamic, supportive, and growth-focused clinical environment

Core Skills for Success

• Patient scheduling and care coordination
• Front desk operations and patient intake
• Healthcare communication and customer service excellence
• Time management, multitasking, and attention to detail
• Problem-solving and critical thinking in a clinical setting
• Team collaboration and adaptability