Clinical Office Coordinator- Primary Care

Job Summary

Join a patient-focused medical practice where your organizational and communication skills help create a seamless experience for both patients and providers. Reporting to the Practice Manager and working closely with physicians and nurse practitioners, the Clinical Office Coordinator plays a key role in ensuring smooth daily operations within the office.

In this role, you will manage front desk and administrative functions, support clinical staff, and help deliver high-quality, efficient patient care in a fast-paced healthcare environment.

What You’ll Do

• Serve as the primary point of contact for patients, both in person and over the phone
• Coordinate daily front desk operations to ensure an efficient and welcoming office environment
• Schedule appointments, verify patient information, and manage patient flow
• Support physicians and nurse practitioners with administrative tasks
• Maintain and update patient records in electronic medical record (EMR) systems
• Handle correspondence, messages, and general office communication
• Ensure accuracy in documentation and data entry
• Maintain patient confidentiality in compliance with HIPAA regulations

What We’re Looking For

Education

• High school diploma or equivalent preferred

Experience

• 1–3 years of experience in a medical office or administrative assistant role preferred

Licensure/Certification

• Graduate of a Medical Assistant or Medical Secretary program preferred

Key Skills & Competencies

• Strong computer skills, including experience with EMR systems (GE Centricity and Meditech preferred)
• Knowledge of medical terminology
• Excellent organizational skills and ability to multitask in a fast-paced environment
• Strong communication and interpersonal skills, both in person and on the phone
• High level of customer service and patient engagement
• Strong attention to detail and accuracy
• Flexibility and ability to adapt to changing priorities
• Ability to maintain confidentiality and handle sensitive information appropriately
• Ability to read, write, and communicate effectively in English

Why Join Us?

• Be part of a collaborative and patient-centered healthcare team
• Play a vital role in delivering a positive patient experience
• Gain valuable experience in a clinical office setting
• Opportunities for growth and development in healthcare administration